How Digital Quality Management Solutions Can Improve Data Management
As a quality manager, it’s your job to track and monitor your company’s quality programs. You need to pass this information along to executives and other stakeholders within the company. If you’re still using spreadsheets to monitor and share information about your company’s quality programs, you may be missing out on a big opportunity. Quality managers who use manual data tracking typically spend a third of their time generating one-off reports, but there’s a better way to manage and share quality program information. Quality management software (QMS) can help you save time when monitoring, sharing, and analyzing this crucial data.
Why Spreadsheets Are Inefficient
- Difficult to Aggregate Data
Collecting data about your company’s quality programs can be a challenge when you’re using spreadsheets. You or one of your team members must manually enter information into the spreadsheet, a process that’s both time-consuming and prone to errors. Additionally, it’s likely that you have to gather data from multiple sources to create a single source of truth. When you’re manually entering this information into a spreadsheet, it’s easy for things to get lost in the shuffle.
- Limited Shareability
When you’re working with spreadsheets, passing meaningful information along to business executives and shareholders can be a tiresome chore. You’ll need to manually generate your quality management reports and send them out to specific individuals. Additionally, these reports may not give stakeholders insights into what’s happening at the company.
- No Automation
Spreadsheets don’t fill themselves with data; you need to manually enter information into the document, generate a report, and pass your findings along to your colleagues. With manual data tracking and reporting, your time is spent in a continually aggregating data without much time left to drive improvement within your quality programs.
- Low Visibility
At the end of the day, spreadsheets let you view the data, but they don’t analyze your findings. You have to parse through the data manually to find the insights you need to manage your quality programs. You and your stakeholders will have a hard time understanding what’s happening at the company and driving improvement.
How Digital QMS Tools Improve Efficiency
- Easier Data Aggregation
With a robust QMS, you can pull information from multiple sources, organizing this data into a single source of truth. Additionally, you can quickly integrate existing reports into the system, connect to smart devices, and gather information from outside sources using open APIs. You’ll save time, so you can focus your energy on making informed decisions.
- Instant Accessibility
Digital quality management tools make it easy to share and customize individual reports with automatic delivery of regular reports and permissions-based access settings for specific users. The right QMS can store all your data in the cloud, so every stakeholder can access this information they need with ease. Stakeholders and executives can also monitor data in real time with custom dashboards and pinboards.
- Better CAPA Results
Quality management is of utmost importance when it comes to food safety, retail, and hospitality management. You’ll need to act fast when you notice a potential issue with one of your company’s products. Digital QMS tools analyze the data for you, pinpointing specific noncompliance issues, so you can take corrective action immediately.
- More Visibility
Making sense of all the data you’re collecting can be challenging unless you have a program that can analyze these findings for you. Some QMS platforms now feature machine learning and AI software that help you use historical data to predict future outcomes. This helps you spot these issues in the future, so you can prevent product noncompliance issues before they reach the market.
Save time and increase visibility by switching to a time-tested QMS like RizePoint. Learn more about the benefits of these tools and schedule a free demo with RizePoint today.